2022 Cornerstone Conclave Delegate Information
April 22-24, 2022
Online Registration CLOSED!
revised on 20 April 2022

 COVID-19:  There are no waiver, screening or masking requirements currently in effect.

 
 

UPDATE 19 April 2022

We are so excited for Conclave this upcoming weekend. I know that the Section Team has so much fun planned for us, from quest events to amazing shows.

Being just under a week away we wanted to make sure that everyone has the information that they need. Conclave is being held at Camp John J. Barnhardt (44184 Cannon Rd, New London,NC 28127). It is about 2 ½ hours from downtown Columbia. We are assuming you have arranged transportation with your unit or your chapter. If you need transportation to/from the Conclave, please contact the Conclave Adviser, Michael Farrell, This email address is being protected from spambots. You need JavaScript enabled to view it. or ‭(803) 397-2643‬. Youth members please copy This email address is being protected from spambots. You need JavaScript enabled to view it. on emails.

The service lodge, Itibapishe Iti Hollo, has check-in scheduled from 12-8pm on Friday afternoon at the Camp Office. The weather for next weekend is currently looking good with some clouds in the sky, highs in the 70s, and lows in the 50s. I encourage you to check the weather a little closer to Friday just in case it changes. Your packing list should include: camping essentials, a tent or hammock (Adirondack camping is not guaranteed), patches if you want to trade, and scout spirit!

Here is a link for a shared photo album, we want to see all the fun y’all have! Muscogee Lodge Conclave photo's

If you have any questions, feel free to take a look at the Conclave Guidelines

I can’t wait to see you all on Friday!

You wish! You wish! You wish you were a fox!


Introduction

Dear Brothers,

The Cornerstone Conclave has in recent years grown into one of the largest section OA gatherings in the United States, and Muscogee Lodge has developed a winning reputation at Conclave. To maintain this tradition, we need an enthusiastic, well-organized, and well-rehearsed team. You are part of that team.

This year Conclave will be held at Camp John J Barnhardt, New London, NC. The overall theme of this year's Conclave is "Embrace A Better Future". Muscogee Lodge's theme will be "TBD". We need your help to represent Muscogee Lodge! We have ordered T-shirts, and many other spirit items but we still need more. There will be a Conclave Workday at the Spring Ordeal and will share more information then. If you have any questions about this, please contact the 2022 Conclave Chairman (TBD).

We hope this guide will be of help to you in many ways. If questions arise about anything please contact the Conclave Chairman (TBD) or Michael Farrell (Conclave Adviser).

See you at Cornerstone Conclave!


Annual BSA Health and Medical Record

We MUST have a current Annual BSA Health and Medical Record  (parts A & B) for each delegate to Conclave. You can download the form HERE. We only need parts A & B of the current (2014) form. This does NOT require a doctor's signature.

Fortunately the National Office is making this easier. The current version of the Annual BSA Health and Medical Record form is a fillable PDF. We would strongly recommend that you fill it in and save a copy on your computer. You can then go in each year and edit the form. This new form also allows for digital signatures.

Please bring your completed BSA Medical Form to the Council office on Friday, 28 April. 

When & Where:

The 2022 Cornerstone Conclave will be held 22-24 April at Camp John J Barnhardt. 44184 Cannon Road, New London, North Carolina 28127.


Travel Plans to Conclave

We will NOT be renting vans this year, BUT will allow carpooling, see below!

All vehicles will leave from the Scout office at 4:30 PM on Friday, 22 April. If you cannot make that time, please e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. and we will try to link you up with others. However, our only coordination is for the main group.

We will also need additional vehicles to transport the contingent to Conclave. If you can drive your vehicle, please contact Michael Farrell (phone: 803-397-2643 or This email address is being protected from spambots. You need JavaScript enabled to view it.).

We recognize that leaving at 4:30 PM on a work/school day means Scouts will have to get out of school early and adults will have to leave work early. In order to get to Camp Barnhardt in time for the Lodge to set up and be ready for the opening campfire we need to be on the road before rush hour traffic. We apologize for the inconvenience but we feel it is necessary to get the majority of the Muscogee Lodge contingent to the Cornerstone Conclave on time. 

Everyone MUST be in full "class-A" uniform during the trip to and from Conclave. No supper will be provided and we do not plan to stop for supper. You should eat before you arrive or bring a bag supper that does not require refrigeration. There will be a "light" cracker-barrel on Friday night.

The group will meet at the Scout office. You may arrive at this location anytime after 3:30 PM and must arrive no later than 4:20 PM. We will depart promptly at 4:30 PM and head to Camp Barnhardt with an expected arrival time of about 7:00 PM. The Conclave Chairman and Conclave Adviser (Michael Farrell) will be in charge of checking in the group.

Once at Camp Barnhardt the contingent will have until the opening show at 8:30 PM to get set up and again after the show to finish set up. There will be a mandatory meeting in the campsite at 7:30 PM of all delegates to give delegates their ditty bags, meal cards, spirit items, shirts, etc. We will then go to the show as a group.

Departure from Conclave on Sunday

We will leave camp immediately after the closing show at approximately 10:30 AM. Unlike previous years we will NOT stop on our way home.

You can't go to Conclave?

If you find that you will not be able to attend Conclave any time prior to our departure, contact Dan Wagner (phone: 803-553-2700 or This email address is being protected from spambots. You need JavaScript enabled to view it.) or Michael Farrell (phone: 803-397-2643 or This email address is being protected from spambots. You need JavaScript enabled to view it.). Although Conclave fees are not refundable, we may be able to transfer your fee to another Arrowman who wishes to attend, thereby making a refund possible. Likewise, if you know of others wishing to attend Conclave, have them contact Dan Wagner or Michael Farrell and they will be added to the delegation or placed on a waiting list in case such cancellations occur.

Pre-Orders & Conclave Supplies:

If you pre-ordered Conclave supplies (patches, mugs, etc.), there will be two opportunities to pick up your supplies. The first opportunity will be during the Cornerstone Conclave at a time and location announced at the 7:30 p.m. Friday meeting and the second will be on Sunday morning before we leave. You are encouraged to wait until Sunday to pick up your supplies. If you get them during Conclave, you assume full responsibility for anything lost, damaged, or stolen. There will also be a limited number of Conclave supplies available at the trading post at Conclave. Historically, these sell out very quickly, so you are encouraged to make your purchases at your earliest opportunity.

What to bring to Conclave:

You should bring to Conclave the same types of items that you would to any other fellowship. You will need to bring a tent, or arrange to share a tent. No one over 17 may share a tent with anyone under 18 unless it is a parent and their son. Conclave is a uniformed event. Only bring BSA uniforms and clothing except for any clothing that is directly associated with the delegation spirit theme.

Keep in mind also that August is a very unpredictable month for weather. Pack accordingly.

Tents:

Delegates will be camping in personal tents. Please bring a tent or plan to share one with someone else. Of course, youth and adults may not stay in the same tent (except for parent/child). For purposes of housing, "adult" determination is based on the age of 18, as is BSA policy.

Events, Competitors, Judges, & Advisers (Updated 17 January 2022):

Administrative Events   Youth Adviser Judge  
  Display     vacant need 1  
  Newsletter     vacant need 1  
  Planbook     vacant need 1  
  Website     vacant need 1  
  Totem Pole vacant   vacant need 1  
           
Ceremony Events     Youth Adviser Judge
  Pre-Ordeal Ceremony       vacant need 1
    Allowat Sakima      
    Meteu      
    Nutiket      
    Kitchkinet      
      Youth Adviser Judge
  Brotherhood Ceremony       vacant need 1
    Allowat Sakima      
    Meteu      
    Nutiket      
    Kitchkinet      
           
Indian Affairs Events   Youth Adviser Judge  
  Craft Contest        
  Parade of Braves     vacant need 1  
  Team Sing     vacant need 1  
  Individual Dance     vacant need 1  
  Group Dance     vacant need 1  
           
Quest Events   Youth Adviser Judge  
  Chariot Race (4 person team)        
  Fire Building (4-7 person team)        
  Knot Tying (7 person team)        
  Tent Pitching (2 person team)     vacant need 2  
  Archery (1 person team)        
  Arrow/Softball Throw (2 person team)        
  Cross Country Run (3 person team)        
  Rope Throw (1 person team)        
  Rifle Shooting (1 person team)        
  Egg Toss (2 person team)        
  Tug-of-War (6 no more than 1,000 lbs. person team)        
  Ultimate Frisbee (15 person team)        
           
Training Events   Youth Adviser Judge  
  Group Dance Introduction     vacant need 3  

 - 2022 Conclave Chairman